Job opening: Administrative Officer

24 August 2022 – The Club of Rome is looking for a dynamic and highly motivated Administrative Officer to help with the organisational and administrative activities of The Club of Rome as well as the Earth4All Initiative.

  • Ideally located at the international secretariat of the Club of Rome in Winterthur – hybrid work possible but must be available for daily meetings in the European / African time zone (GMT +01:00).
  • Initially, a two-year assignment with the possibility of extension (depending on funding)
  • Full-time (40 hours per week), but 36 hours are possible

Roles and responsibilities  

HR administration:

  • Manage personnel files, e.g., absence and holiday records  
  • Ensure consistency of labour conditions across a multinational team with multiple locations 
  • Manage application process for new hires and support with onboarding and offboarding 

Office management:

  • Accounting: proper recording of receipt and documentation of costs and income 
  • Processing of incoming and outgoing invoices 
  • Processing of personnel expenses 
  • Help to implement Salesforce as a CRM, collating, cleansing and inputting data and exploring opportunities for automating and streamlining processes 
  • General correspondence 
  • Procurement: IT needs, general office materials 
  • Support the office manager and other Club of Rome team members in administrative duties as required. 

Regarding the project Earth4All:

  • Support with the administration of the Earth4All project, including schedule and meeting planning, budget, HR, travel planning and general administrative and organisational aspects 

Experience

  • At least 3 years of professional experience in the areas of administration, office management and/or finance 
  • Good knowledge of MS Office programs 
  • Excellent written and verbal communication skills in English. Basic German skills and any additional language is a plus 
  • A high level of professionalism and tact  
  • Thorough, structured and independent way of working 
  • You will be a team player who is adaptive and comfortable working in a small team, whilst being able to take ownership of your workload and responsibilities  

How to apply

Send the following documents to jobs@clubofrome.org indicating the post you are applying for: Administrative Officer 

  • Motivation letter (max. 2 pages) including salary expectations 
  • CV 
  • Contact details for two referees and your relationship to them 

For any questions, please contact Patricia Linstaedt at plinstaedt@clubofrome.org

Related Content

Avoiding collapse & extinction: an urgent re-call to action

Avoiding collapse & extinction: an urgent re-call to action

26 September 2022 - The world has faced an unprecedented threat from interconnected tipping points on climate change, health, biodiversity loss, poverty and inequitable human development patterns which are creating the greatest existential risk to humanity.  This is a...

Rising inequality risks regional collapse and climate catastrophe 

Rising inequality risks regional collapse and climate catastrophe 

30 August 2022 - Landmark global analysis by an international team of scientists and economists warns of rising social tensions and sets out survival pathways for humanity.  Left unchecked, rising inequality in the next 50 years will lead to increasingly dysfunctional...

 Launch events for Earth for All: A Survival Guide for Humanity 

 Launch events for Earth for All: A Survival Guide for Humanity 

16 August 2022 - Earth for All: A Survival Guide for Humanity (September 2022), is a unique book. For the first time, it presents the results of a remarkable two-year broad-minded research collaboration, Earth4All.  Earth4All brought together many of the world’s...

Club of Rome Logo