Vacancy: Team Assistant / Office Manager (80%)

The International Secretariat of the Club of Rome in Winterthur, Switzerland seeks a

Team Assistant / Office Manager (80%)

(Please note that the application deadline for this position is over)

Key responsibilities

  • Support the Presidency and the team of the Club of Rome at its Secretariat in Winterthur in various administrative and organizational matters (schedules, appointments, travel, correspondence, etc.)

  • Maintain financial records and accounts and support the budget preparations under supervision

  • Be responsible for executing payments

  • Provide support in maintaining relations with Swiss authorities on all HR-related issues such as health insurance, social security, pension, residence permits, visa, etc.

  • Support the organization of meetings, conferences and events in Switzerland and abroad

  • Manage information and data base development and administration

  • Be responsible for the infrastructure of the International Secretariat (IT, various supplies, kitchen, services)

  • Support internal and external communications in English and German (i.e. with members of the Club of Rome, local public in Winterthur and Switzerland)

  • Respond to inquiries from external individuals and organizations

  • Provide support on the substantive program and organization of the Club of Rome as required

Your profile

This position demands a dynamic and reliable individual with a demonstrated ability to achieve results in a demanding and fast paced environment. We are looking for a team player with positive attitude.

  • Excellent oral and written communication skills in English and German (other languages are an asset) with the ability to interface with staff, members and the public

  • Demonstrated experience with self-dependent office and HR management

  • Excellent organization skills with the ability to prioritize multiple responsibilities, meet deadlines and pro-actively manage time

  • Experience with budgeting and accounting procedures

  • Excellent interpersonal skills with an ability to work with diverse people in multicultural environments

  • Commitment to the Club’s core values, mission and programs

  • Proficiency with Microsoft/Open Office applications (especially Word, Excel and Powerpoint) and strong ability to learn and understand new software applications

  • Proficiency with Linux/Ubuntu OS/software/applications is a plus

  • Profound interest in global issues of social and economic development, environment, climate change and energy

  • Swiss / EU / EEA citizen and/or a holder of a Swiss work permit


How to apply

Send an e-mail to with the subject header “Application Team Assistant / Office Manager” including the following documents as one single pdf-file:

1. A resume (max. 2 pages)
2. A motivation letter describing why you are particularly interested in and suited for the Club of Rome (max. 2 pages)

3. The contact details of two referees and a description of your relation to them

4. Supporting documents and credentials relevant for this position

Please indicate your earliest availability as well as your salary expectations.


Application deadline: Wednesday, 29th May 2019, 11:59 AM CEST

Interviews: planned for 03rd– 06th June 2019 (via Skype) and 17th – 19th June 2019 (in Winterthur, Switzerland)

Starting date: as soon as possible

Job ad as pdf

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